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Manage documents: one archive instead of folder chaos
Contracts, invoices, insurance policies, certificates: everything sits somewhere, you still search everywhere. DocuMind reads every document with AI, makes the content searchable and keeps deadlines in sight. Free during the beta.
What managing documents means today
It used to mean folders, consistent file names, discipline. Today more is possible: AI reads every PDF, knows what it is about, and search finds the sentence you only vaguely remember. DocuMind is built for that part, not for reference numbers.
How to build an archive that lasts
- Everything in one place: one maintained archive beats ten half-filled folders
- Names are secondary: tags and full-text search find documents without perfect naming
- Check deadlines while filing: the AI suggests them, one glance confirms
- Import emails with attachments directly instead of saving everything twice
Managing documents in Germany
Contracts and invoices are not public data. DocuMind runs on servers in Germany, without your documents passing through third-party data centers. Free during the beta, with no locked core features.
DocuMind: manage documents with AI
Upload, done. The AI summarizes and tags, full-text search finds everything again later.
- AI analysis: summary, tags, entities and detected deadlines per document
- Full-text and semantic search: found even without the exact keyword
- Chat with your documents: ask instead of scrolling
- Email import: attachments go straight into the archive
- Smart export: get documents back out with structure
- Hosted on servers in Germany
Frequently asked questions
Is there a free app for managing documents?
Yes. DocuMind is free during the beta, with every feature included: AI analysis, full-text and semantic search, chat with documents and email import.
Can the AI really read all my documents?
DocuMind analyzes text documents such as PDFs and incoming email attachments and returns summary, tags, entities and deadlines. For scans, as everywhere: the better the quality, the better the result.
Where are my documents stored?
On servers in Germany. DocuMind is a self-built Gemivo product, your documents do not leave our own server.
What is semantic search?
Full-text search finds exact words. Semantic search additionally finds passages that mean the same thing without using the word you searched for. DocuMind combines both.
Keep reading
- Subscription Tracker App: Deadlines, Not GuessworkDeadlines DocuMind spots in documents become visible here.
- Duplicate Photo Finder in Your Browser, No UploadOrder in files: the photo sibling of the same principle.