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Out of Office Message Generator: Fill In, Copy, Switch On
A good auto-reply states when you are back, who to contact instead, and nothing else. Pick the occasion, fill in your dates and the colleague's name, and you get three ready-to-paste variants: formal, short and friendly. Nothing is stored — it all runs in your browser.
Generator
Runs completely in your browser. Nothing is stored or transmitted.
What belongs in an out of office message
- When you are back — the single most important line
- Whether you are reading mail at all ("limited access" vs "no access")
- One alternative contact, but only one, and with their permission
- Nothing about where you are going — auto-replies reach strangers
- Three to five sentences; nobody reads more
Setting it up
In Outlook: File › Automatic Replies, set the date range, paste the text. In Gmail: Settings › See all settings › General › Vacation responder, enable, set dates, paste. On iPhone and Android mail apps the option hides under account settings as "auto-reply" or "vacation responder". Turn it off the day you return — an expired auto-reply that still runs is the classic embarrassment.
Away from email too? Same idea for phone calls
Gemivo Call Assistant answers calls from unknown numbers with an AI voice while you are unreachable, asks what the caller needs, and sends you a written summary. Android, FritzBox or SIP, free beta.
- Callers reach a conversation instead of a silent mailbox
- You get the summary, you decide what needs a call-back
- Works with your own Gemini key
FAQ
What makes a good out of office message?
Dates, when you will reply, one alternative contact for urgent matters, and whether you read mail at all. Three to five sentences.
How long should an auto-reply be?
Short. The reader wants to know when someone will answer, not why you are away.
Should I say where I am going?
Better not — the reply goes to strangers and announces an empty home. Dates are enough.
Does the generator store anything?
No. Everything runs in your browser; nothing is sent to a server.
Updated: November 10, 2026 · Author: Kay Conrad, Gemivo (Lübeck, Germany)